US Army Corps of Engineers
Fort Worth District Website Website

Electronic Submittal Instructions

On Wednesday, November 20, 2019, the U.S. Army Corps of Engineers (Corps), Fort Worth District, Regulatory Division, will transition to paperless/electronic submittals as our primary means of accepting applications. This includes, but is not limited to: pre-application meeting requests, applications for Section 404 Clean Water Act and Section 10 Rivers and Harbors Act Individual Permits (Standard Permits and Letters of Permission), Pre-Construction Notifications for use of Nationwide or Regional General Permits, Aquatic Resource Delineation Reviews and Jurisdictional Determinations, and mitigation proposals (mitigation banks and permittee responsible mitigation plans).

Applicants/Consultants should email CESWF-Permits@usace.army.mil to submit all initial application materials. For reporting unauthorized activities in waters of the United States, you may contact the Fort Worth District Regulatory office or you can complete a Fort Worth District Alleged Violation Report Form and email it to CESWF-Compliance@usace.army.mil.

Process for Electronic Submissions:

For emails with attachments larger than 30 megabytes (MB), there are several methods to send your submittal electronically:

  • Reduce PDF file sizes.
  • Send multiple emails. Label each email with same subject line and indicate number of emails. For example:

    Doe Subdivision Application, SWF-2019-00758 (1 of 2)

    Doe Subdivision Application, SWF-2019-00758 (2 of 2)

  • Email CESWF-Permits@usace.army.mil and ask for a drop-off code to go through the DOD SAFE site, found at https://safe.apps.mil/. You will be sent instructions on how to drop off large files from the Regulatory Division Administrative staff.
  • Mail a CD to the Fort Worth District. DO NOT SEND A USB FLASH DRIVE. The Corps is not authorized to connect USB flash drives to our computers.
  • Use .zip files as attachments. Combine multiple files into a .zip file to compress file size prior to adding as an email attachment.

    All documents should be formatted as Adobe Acrobat PDF files. You will receive a receipt notification email with the project number and the Project Manager (PM) assigned to your project. Once a PM is assigned, you may email additional items directly to the PM, or upload files larger than 30 MB to the DOD SAFE site with the recipient as the assigned PM

    NOTE: You are not permitted to submit initial requests to individual project managers email accounts. This is to ensure that a file number is assigned to the request. If the project has recently been given a file number, you are permitted to submit additional information to the project manager.

    If you elect to submit electronically, your PDF submittal needs to comply with the following requirements:

  1. We encourage that initial project submittals include fields 1-9 of the "Preliminary Data Entry Sheet". If a project number is already associated with your project, this MUST be listed on the first page.
  2. Include all information as email attachments, and avoid transmitting information in the body of the email.
  3. All documents (aquatic resource delineations, permit applications, endangered species biological assessment, historic properties reports, etc.) must be submitted as separate files. Do not combine all documents into one Adobe PDF file.
  4. The request should be submitted using the project name and the naming conventions below. Please do not use company project numbers or acronyms as the sole basis for the file name(s).
    • Wetland Delineation/Jurisdictional Determination
    • Pre-Application Meeting Request
    • Application
    • Mitigation Plan
    • Section 106 Survey
    • ESA Info
    • Maps/Figures
  5. Aquatic Resource/Consolidated Upload sheets must be submitted as .xlsm spreadsheet format.
  6. The PDF cannot be locked or secured and cannot contain active form fields.
  7. The majority of PDFs should be less than 30 MB in file size. Excessive engineering plans often result in unnecessarily large file sizes. Please work with your engineers to export drawings in a way that minimizes their file size. WE CANNOT ACCEPT PLAN SIZES GREATER THAN 11x17.
  8. The PDF should be text searchable.
  9. Reduce file sizes as much as possible.

    Failure to comply with these requirements could result in a delay in processing the request.

    The Fort Worth email address is owned by the administrative staff in the Fort Worth Regulatory Division Office. This inbox is not for general inquiries. The mailbox is checked daily and submissions are routed through the District’s assignment process as quickly as possible. You should receive an e-mail from the administrative staff within 5 days of submitting the request. It will include the date received, project manager assignment, and a file number. If you don't hear from the administrative staff within 5 days, please contact the Regulatory Division Office at (817) 886-1731. Applicants and/or consultants are welcome to request a delivery and/or read receipt notification with the email submission. The read receipt notification date will correspond to our clock start / "stamped in" date.  In other words, should a requestor submit something via email after five o’clock p.m. on Friday or over the weekend and we open the email Monday morning, then our processing timeline starts Monday.

    This paperless transition will not alter the permit process. The use of electronic communications is expected to reduce transmittal delays and improve timeliness of the permit process. While electronic submittals will be the preferred method, the Corps will continue to accept paper copies of permit applications and other correspondence. The Corps will also not send paper copy correspondence (including permits or other decision letters) unless specifically requested. Paper copies should be mailed to the Fort Worth District Office at the following address:

    Regulatory Division

    U.S. Army Corps of Engineers

    819 Taylor Street, Room 3A37

    P.O. Box 17300

    Fort Worth, TX 76102-0300

     

    If you have further questions concerning this process, please contact Ms. Hannah Halydier, Project Manager, at 817-886-1745 or by email at Hannah.Halydier@usace.army.mil.

For all general inquiries, please call (817) 886-1731.Add Content...